Project coordinators of luxury real estate The Royal Atlantis Resort & Residences have seen a 290% rise in document management efficiency after adopting cloud-based management platform Aconex.
Developers of the still-to-be-built super prime site, slated to open in 2019, implemented Aconex ten months ago to automate document management and simply workflow processes. And the results have been good so far.
“With Aconex, we have processed approximately 32,650 documents through the automated workflow review process,” said Erin O’Herlihy, contract manager at Ssangyong, one of the several companies involved in the construction of The Royal Atlantis Resort & Residences.
“Prior to Aconex, this was done using paper and simple single use document sharing tools, such as CDs, USBs and email.”
Use of the system helped to “reduce lag time” and drive efficiency and productive across the project, O’Herlihy added. This is vital as the major construction project aims to remain on track.
Before Aconex was installed, the project team reviewed and returned an average of 1,750 sub-contractor documents per month. Now it averages 5,180 per month.
“When you’re dealing with a complex project like The Royal Atlantis Resort & Residences, implementing a new cloud-based project management solution needs to be carefully thought through particularly when there are multiple people and organisations involved,” added O’Herlihy.
“Implementation was staged and rolled out progressively to allow administrators time to catch up with the project’s historic information, as well as enable the project team time to get used to the system. It also provided Aconex time to listen to the project team’s needs as they used the system and adjust accordingly -- showcasing how Aconex adapts to suit different client requirements.”
Alongside the core Aconex platform, the team building The Royal Atlantis Resort & Residences has implemented Aconex Field and developed mail forms so that quality assurance and quality control teams on site can use the system on mobile devices.
Aconex claims to be the number one platform for digital project delivery used on construction and engineering projects, boasting 70,000 user organisations.